Archive for October, 2008
e-Mail and Document Management
e-Mail is one of the most challenging issues facing business today. In almost every office email continues to be the “800 lbs Gorilla” that eats server space and is a constant annoyance for anyone trying to search across the enterprise.
This is an excerpt from Wikipedia on email:
E-mail was widely accepted by the business community as [...]
DMS and WorkFlow…who knew?
Have you ever wondered what a life with workflow would be like? Can you see yourself working on items throughout the day and being notified that you need to complete something? Once your done with the task the document moves to the next person automatically. (See serenity)
This is an excerpt from Wikipedia on [...]
Searching is the key in Document Management
Have you ever heard the expression “this is where the rubber meets the road”? Searching is indeed where DMS systems pass or fail. Some DMS providers off very complex search solutions that require numerous drop-down boxes to filter your query and others offer simple text search.
The following is an excerpt from Wikipedia on document retrieval:
“Retrieve [...]
Indexing Documents
Yesterday we talked about the need for metadata and some of the ways the information is extracted. Now we put that data to good use with indexing.
Here is an excerpt from Wikipedia on indexing:
“Track electronic documents. Indexing may be as simple as keeping track of unique document identifiers; but often it takes a more complex [...]
Metadata and Document Management
Metadata is the backbone of any database. For most of us, this information is entered manually as the documents are entered into the Document Management System (DMS) or as we save the document to a server or desktop.
The following is an excerpt from Wikipedia on metadata:
“Metadata is typically stored for each document. Metadata may, for [...]
Desperate times don’t require desperate measures…
The DOW is down. Watching the news is dreadful! Everyday it seems the economy couldn’t get worse.
You could walk around a take light bulbs out of the fixtures trying to save money or your could examine your business and look for ways to maximize your staff and use less paper (savings) be more efficient (savings) [...]
Document management?
What is document management? Different people have different ideas, but here are some industry components.
Metadata
Metadata is typically stored for each document. Metadata may, for example, include the date the document was stored and the identity of the user storing it. The DMS may also extract metadata from the document automatically or prompt the user to [...]
Priceless
Working on any document from anywhere at anytime….efficient
Instant notifications of document changes….a life saver
Peace of mind knowing all of my documents are safe….priceless
Document retention policy
Do you have a document retention policy? If you’re in business today, you better!
What is your theory on documents?
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