Document Security

Looking for a EDMS? When looking at potential vendors, you must ask each vendor about their ability to secure your documents. Most offer easily customizable settings for groups and users to secure documents by type, location or view. Some of the more robust systems off the ability to restrict view of documents within a secure folder, non-print of documents (while still having fun viewing rights), and non-search of confidential documents.

Make each vendor explain how they apply security to each document, folder and overall repository. Do they offer encryption? What is the security policy for outside collaborators? These questions and the demonstrable answers are paramount to deploying a secure and stable Electronic Document Management System.